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2024 ADVANCE Equity in STEM
Community Convening

June 2-5, 2024 | Hilton Inner Harbor | Baltimore, MD
Overview

About the Community Convening

2024 Program Book

Since 2019, the NSF-funded ADVANCE Equity in STEM Community Convening has served as the convening for NSF ADVANCE grantees in a format that facilitates engagement with change agents within and beyond the NSF ADVANCE community. The ADVANCE EiSCC brings together a variety of change makers from higher education, professional societies, industry, government, and non-profits in an engaged exchange of knowledge, resources, and support to drive systemic change in STEM.

Attendees have an opportunity to share new research findings and exchange resources; brainstorm strategies; collaborate in novel ways; learn about avenues for funding; and demonstrate effective programs and interventions for greater collective impact.

A group of conference attendees discussing a topic at a table.

2023 Convening Survey

  • Over 200 speakers, 350 attendees, and more than 70 sessions!
  • Attendees said:
  • participating in the 2023 EiSCC was valuable (96%)
  • the 2023 ADVANCE EiSCC expanded their professional networks (93%)
  • the ADVANCE EiSCC provided them with new strategies for increasing intersectional STEM equity work in their programs or institutions (86%)
Registration

Join Us in Baltimore, MD for the
2024 ADVANCE Equity in STEM Community Convening

By registering for this event, you agree to our terms and conditions.

Our
Sponsors

Resources

Access the Community Convening Resources the the ARC Network Resource Library.

Health and Safety Protocol

The health and safety of our staff, volunteers, vendors, and attendees at the in-person ADVANCE Equity in STEM Community Convening is our top priority. We are collaborating with federal, state, and local agencies to implement recommended practices aimed at managing the spread of the novel and complex coronavirus. As a community that centers social justice and equity, we value your health and safety and ask that you take personal responsibility for your own health and safety and commit to protecting the health and safety of others around you.

As part of our commitment to your well-being, we would like to share the precautions we expect all participants to take at the ADVANCE Equity in STEM Community Convening to protect against COVID-19 and other communicable diseases.

[01] - COVID-19 Policies

All Convening participants must agree to abide by the following COVID-19 policies as well as recommendations made from the city of Baltimore, MD and the Hilton Inner Harbor - Baltimore.

[02] - Vaccination

All Convening participants must complete the COVID-19 vaccination attestation during registration.

[03] - COVID-19 Related Symptoms

All Convening participants must not be experiencing or exhibiting any COVID-19 or respiratory-related symptoms as outlined by the federal Center for Disease Control and Prevention (CDC) or any other state or local agency governing their travel.

[04] - Masks

Masking is optional and strongly recommended when not consuming food and beverages, particularly when in crowded and enclosed spaces.

[05] - COVID-19 Testing

COVID-19 testing prior to attendance is recommended, along with frequent hand washing and hygiene during the event.

[06] - Conduct

Convening participants who do not uphold these guidelines and safety measures may be removed from an event or asked to leave the property.
An interior view of the Marriott Marquis hotel.
Hilton Baltimore Inner Harbor
401 W Pratt St
Baltimore, MD 21201
(443) 573-8700
Travel & Housing Information

Hilton Baltimore Inner Harbor

Check-in: 4:00pm | Check-out: 11:00am
Guest room WiFi: Standard in-room and lobby WiFi: $14.95
Airport Shuttle Service: No
Self-Parking: On-site, $36.00 per day

Baltimore/Washington International (BWI)
Distance from hotel: 10 miles
Ground transportation: Uber, Lyft, MTA Light Rail (BWI to Camden Station/Camden Yards)

Washington National Airport (DCA)
Distance from hotel: 41 miles
Ground transportation: Uber, Lyft

Washington Dulles International Airport (IAD)
Distance from hotel: 70 miles
Ground transportation: Uber, Lyft

Check-in: 4:00pm | Check-out: 11:00am
Guest room WiFi: Standard in-room and lobby WiFi: $14.95
Airport Shuttle Service: No
Self-Parking: On-site, $36.00 per day

On-Site Amenities

  • Connecting rooms
  • Non-smoking rooms
  • Digital Key
  • Concierge
  • On-site restaurant
  • Indoor pool
  • Fitness center
  • Pet-friendly rooms
  • Accessible business center
  • Accessible concierge desk
  • Accessible elevators
  • Accessible exercise facility
  • Accessible guest rooms with mobility features with entry or passage doors that provide 32” of clear width
  • Accessible hotel restaurant
  • Accessible parking
  • Accessible parking spaces for cars in the self-parking facility
  • Accessible public entrance
  • Accessible registration desk
  • Accessible route from the accessible public entrance to the accessible guestrooms
  • Accessible route from the accessible public entrance to the registration area
  • Accessible route from the hotel’s accessible entrance to the meeting room/ballroom area
  • Accessible route from the hotel’s accessible public entrance to at least one restaurant
  • Accessible route from the hotel’s accessible public entrance to the business center
  • Accessible route from the hotel’s accessible public entrance to the exercise facilities
  • Accessible route from the hotel’s accessible public entrance to the spa
  • Accessible route from the hotel’s accessible public entrance to the swimming pool
  • Accessible swimming pool
  • Accessible transportation with advance notice
  • Assistive listening devices for meetings upon request
  • Closed captioning on televisions or closed captioning decoders
  • Service support animals welcome
  • TTY for guest use
  • Van-accessible parking in the self-parking facility

If you have additional questions about the hotel's accessibility features or a request related to a disability, please contact the hotel directly and select the option to reach the front desk.

About

Room Reservations

The Community Convening will be held at the Hilton Baltimore Inner Harbor - Baltimore, MD.

Make a Reservation

Group Rate

$229+ tax. All reservations must be secured with a credit card valid through the month of departure (June 2024)

Cut-off Date

The group rate will be offered until Thursday, May 13, 2024.

Making Reservations

For your convenience, you can make reservations online using this secure link.

Through this website you can book, modify, or cancel your reservations and receive updated information about the event.

Guests may also book via phone. Reach the hotel reservations department by dialing (443) 573-8700 and requesting the WEPAN guest room block.

Cancellations

All confirmed guest room reservations canceled within 48 hours of scheduled arrival or “no-shows” on day of arrival will be billed the first night’s room rate plus applicable tax.

Questions

Contact Liz Scire at elizabeth@wepan.org  for questions regarding the hotel reservation process.
Sponsorship Opportunities

Sponsorship of the Equity in STEM Community Convening provides your organization with cost-effective, value-added opportunities.

Answers to

Frequently Asked Questions

Have more questions? Reach out to us. We're here to help.

Contact UsGeneral FAQsHealth and Safety FAQsPresenter FAQsRegistration FAQsMobile Event App FAQsCode of ConductTerms & Conditions

When and where will the ADVANCE Equity in STEM Community Convening be held?

The conference will be held in-person on Sunday, June 2, 2024-Wednesday, June 5, 2024 at the Hilton Baltimore Inner Harbor in Baltimore, Maryland.

Is the ADVANCE EiSCC for me?

As the ADVANCE EiSCC encompasses the annual ADVANCE PI meeting, all past, current, and prospective ADVANCE grantees are invited to attend. Regardless of your ADVANCE status, if you are interested in driving systemic change in STEM, the ADVANCE EiSCC is for you. Attendees come from higher education, professional societies, industry, government, and non-profit organizations.

What will the convening consist of?

The four day community convening will consist of poster sessions, high 5 talks, concurrent sessions, symposia, pre-conference workshops, receptions, and social events.

How many people will be at the in-person convening?

Historically, between 250 and 400 people have attended the convening.

How do I request accommodations?

The convening registration process will ask about your accommodation needs and a member of the team will follow-up with you after registration to ensure that those needs are met. If you need an accommodation not listed on the registration form, please reach out at arc@equityinstem.org.

Health and Safety

Will the ADVANCE Equity in STEM Community Convening be held in person?

Yes, we are excited to welcome everyone in-person again at the convening!

What COVID-19 health and safety protocols are in place for the convening?

WEPAN and the ARC Network are committed to the health and safety of our community. We will execute best practices to ensure attendees stay healthy and to reduce exposure and risk. Our protocol can be found by clicking this link.

Presenter FAQs

Please review the Presenter Frequently Asked Questions page.

Can I play a video during my presentation?

Unfortunately, we are unable to support streaming or pre-recorded video at the convening. We recommend including QR codes for any video links in your presentation.

Registration

Can I register without being a WEPAN or ARC Network member?

Yes! You’re not required to be a WEPAN or ARC Network member to attend the convening. But, if you are a member of WEPAN or ARC Network, you will receive a registration discount.

Can I register without being an ADVANCE grantee?

Yes! You’re welcome and encouraged to join us!

What is included in my registration fee?

Your registration fee includes access to all of the convening activities, including general and concurrent sessions, the poster showcase, receptions, convening meals, and more! See the meeting agenda or program book for more information.

What offers or discounts are available?

We have an early-bird registration rate available through February 7, 2024. There are also discounts available for ARC Network and WEPAN members.

What is the cancellation and refund policy?

We hope that everyone who registers for the convention will be able to attend; however, we understand that extenuating circumstances do occur.

  • Substitutions are not allowed.
  • Cancellation requests received on or before May 1, 2024, will receive a 100% refund.
  • Cancellation requests received between May 2, 2024 – June 2, 2024, will receive a full credit that can be applied towards a future convening.
  • If you do not submit your cancellation by June 2, 2024, and do not attend, no refund or credit will be granted.

Do I have to register for the convening if I am presenting?

Yes, once a proposal is accepted, all presenters will need to register for the convening in order to present.

Mobile Event App

Is there an event app for the convening?

We want to ensure our attendees experience the best convening possible. That’s why we’re using Webex (formerly known as Socio), an accessible event platform, to host our event. By using an event app, attendees can easily connect with others, access important information about the event, and receive announcements in real time.

How do I access the convening materials (I.e., list of attendees, agenda, maps)?

After registering for the convening, you will need to use the WEPAN Events app. The app can be downloaded from the Apple App Store or Google Play or accessed via your browser. You will need to use the same email address used for registration and create a password you can remember. Then select the 2024 ADVANCE Equity in STEM Community Convening event, and you’re in!

When will convening materials be available in the event app?

We will be adding and updating information, such as presenter materials, agenda, etc. to the app as we get closer to the convening. We thank you for your patience.

Who do I contact if I’m having trouble with or have questions about the event app?

Please contact us at arc@equityinstem.org
Testimonials

Beneficial Aspects of the Convening

“Networking--one-on-one conversations and sharing details about our projects, challenges, and goals.”
“Opportunities to meet new people from other institutions as well as NSF.”
“The networking. Attendees were open and curious, and the ‘networking breaks’ provided ample time to mingle. The poster sessions and receptions were also great opportunities to network... and the concurrent sessions were small enough that they also allowed for networking!”
“Seeing what others are doing. Hearing challenges and successes at other institutions.”
Two women networking at the event.
Registration

Save-the-Date

Registration for the Equity in STEM Community Convening will open March 1, 2022.

Stay informed by entering your name and email below!

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